What is Dock Receipt? Definition of Dock Receipt, Dock Receipt Meaning and Concept
A dock receipt is a legal document that verifies that a carrier has received a shipment at a dock.
This transfers responsibility and liability for the shipment from the shipper to the carrier, whether the cargo is at its final destination or is in a number of locations to reach its final recipient.
Along with other records related to the shipment, the dock receipt is kept to provide documentation as the cargo moves, and multiple copies are typically sent to interested parties so they can successfully track the shipment.
On the dock receipt, an authorized representative records the arrival of the shipment and provides information about what was received at the dock. The condition of the shipment is also documented for liability purposes. Any broken seals, damage to shipping boxes, and other issues are noted and discussed. Damage suits in the case of lost, misplaced, stolen, and damaged merchandise will require individuals to review receipts, bills of lading, and other documentation to see when the issue developed and who was responsible for the shipment while the incident occurred.
Many senders provide electronic dock receipts. The receipt is completed and submitted using a computer system, providing an instant update to anyone with access to the system. The electronic dock receipt can also be printed for records and is signed with an electronic authentication key to indicate the official signature of an authorized representative. Since many people want to be able to track shipments in real time, electronic systems are widely used in the shipping industry.
Once a dock receipt is signed, the carrier is responsible for what happens to the shipment while it is in storage at the dock and before it is transferred to another location. If the cargo requires special treatment, such as climate controlled storage, this is observed and steps are taken to keep it safe and secure. Guards are generally stationed at a dock to monitor comings and goings, with the aim of preventing theft and other losses. If something happens to the shipment while it is at the docks, the carrier may be responsible for the cost of replacement or repair.
Standardized dock receipt forms are available from various companies involved in the shipping industry and people can generate their own too.
When examining such documents, it is important to consider who signed it and to read the details in the document to confirm that it is correct and complete.
Questions or concerns must be addressed immediately.